Minutes: VASA, Nov. 10, 2001

The executive council of VASA met at the Tuckahoe Public Library, Sat. Nov. 10,2001. Present: Jane Crouse, Megan Hicks, Mimi Rockwell, Donna Will, Lynn Ruehlmann, Pete Houston, and Joan Swift.

Treasurer’s Report: Donna Will reported that we have $2032 in the treasury.

Minutes were reviewed. Since non-members of the Administrative Council had made motions and/or seconded them, in order for the business of Sept. to be legal, the motions of Sept.’s council were renewed by Jane Crouse and seconded by Mimi Rockwell. The minutes were accepted then as amended.

The council was reminded that any member of VASA can bring matters to the administrative board and recommend they be adopted or acted on. However, only the administrative council can move and second the motions and vote, acting as the Board of Directors.

The main focus of the meeting of the VASA Administrative Council was to complete and prepare the VASA by-laws for a vote of the membership at the March Gathering. The by-law committee presented the by-laws to the council. They used the by-laws of LANES as a guide.

Few changes were made. Membership will be from June to June. Those joining at The Gathering will have membership until June a year hence.

The council worked carefully through the by-laws as presented. Lynn Ruehlmann moved and Donna Will seconded that the by-laws be accepted as amended in the work session. They will be mailed to the membership.

The Administrative Council will serve as the nominating committee for the slate to be presented for the first elected board of VASA. There will be a Board of nine. Three will be elected to serve one-year terms, three will be elected for two years, and three will be elected for three-year terms. Those being elected to one or two year terms can run again for re-election at the end of their terms. Terms will begin on July 1, 2002. This will provide consistency as 2/3 of the Board will always be knowledgeable about the old business.

The old council will meet with the Board for the May meeting for a smooth transition. Every effort will be made to make the Board representative of the state- North, Central, East, and Southwest. The slate will be made in executive session after the regular meeting of the council on Jan. 12, 2002, at the VASA meeting in Staunton. Anyone wishing to run or to nominate someone (they should be contacted first to ascertain their willingness to serve) should do so prior to the Jan. 10. These names can be sent to or e-mailed to Pete or Joan. No nominations will be taken from the floor.

Both the request for nominations and the mailing of the by-laws will take place by early December. Joan will write the article and e-mail it and the by-laws to Megan for mailing as soon as possible in December.

There was a report from Jane Crouse from The Gathering committee:

The Cultural Arts Center at Glenn Allen will provide $6500 for the expenses of the tellers. Jane presented an outline of fees and expenses. She also presented a proposal of the schedule. The proposed ticket cost for the evening concert for those not attending The Gathering will be $5 for adults and $3 for children. Insurance is still not clear. There will be a story swap on Friday night. The featured tellers are Laura Simms, Lenny del Seammonds, Baba Jamal Koram. The Committee will continue their work on the Gathering and will give final reports in Jan.

There being no further business, the meeting was adjourned. The next meeting will be Jan. 12, 2002, at the Staunton Public Library, 10:30 A. M.

Respectfully submitted,

Joan Swift, Secretary.